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Executive Assistant - Mozilla (Mountain View, CA) in San Jose, California For Sale

Type: Office Work, For Sale - Private.

This individual's core responsibility is to anticipate, prioritize, and assist the Chief of Staff & SVP of Operations with two major functions: 1) leading the overall Strategic Operations group which includes HR, IT, Facilities, and Metrics with the complex, dynamic needs of Mozilla's Operational teams and 2) help coordinate large-scale executive-level program management of the 15-person cross-department senior executive team. This poised and polished assistant understands effective communications and is a master of daily planning, prioritization, and juggling the demands of both internal and external customers. This Executive Assistant plays a critical role in managing the smooth functioning of Mozilla's operations and must be proficient and poised in a fast paced, high demand organization and operate with finesse, flawless judgment, and confidentiality. This individual is confident and comfortable supporting several ongoing projects for multiple teams and must meet regularly scheduled deadlines. Two critical core traits include 1) demonstrating extremely high levels of discretion given the individual's access to reasonably confidential information (with the proximity to the HR function) and 2) exceptional coordination skills, as the Chief of Staff role requires constant facilitation of over a dozen other extremely busy senior executives. Due to potential global travel of the executive and always-on needs of the operations function, work hours can be unpredictable and may include night and weekend availability. Duties and Responsibilities: Daily advanced calendaring, meeting preparations, and assisting the SVP, Operations and Chief of Staff with anticipating his day (meeting agendas, conference/video call meeting setups, etc) Effective communications with other Mozilla Senior Executives, other external C-Level Executives and their assistants Triaging requests: request screening, acknowledgment, routing, via email and phone and other communication means (sms text, etc) all the way through to request completion Regular transactional tasks: signature requests, invoice approvals, and expense reports Overall understanding and management of the company's operations, policies and procedures Travel to accompany and support teams as needed, including international travel, up to 6 times a year Complex arrangement and coordination of international travel schedules and trip logistics Support the executive's direct reports as needed with scheduling and event management Specific Skills and Experience Required: 7-10 years of high level, complex executive administration work experience for a C-level executive Exceptional and proven organizational and time management skills; attention to detail, world-class follow-through High level of discretion in cases of exposure to sensitive information Effective communication, listening skills, simplifying details and requests Critical anticipation and judgment skills Passion for trying, learning, improving, and sharing best practices Remaining poised under pressure. There will be periods of high pressure and the leadership team must remain a posture of grace. Advanced presentation skills (PowerPoint, Keynote, Excel) and current social networking systems (Wiki Pages, Yammer, Rypple, Workday, etc) Excellent communications skills, and great ability too proof-read (this particular SVP has a typo problem!)
Source: http://www.jobs2careers.com/click.php?id=xxxxxxxx76.96

State: California  City: San Jose  Category: Office Work
Office Work in California for sale

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